Hey you. Yes, you!
Are you the kind of person who gets a weird sense of satisfaction from a perfectly organised calendar? Do you get things done before they hit the to-do list? Are you the calm in the chaos, the one who keeps everything on track while others are spinning plates?
If that sounds like you — keep reading.
Who We Are
We’re a fast-growing University of Sheffield spinout building the EI-FLEX, a powerful little benchtop device with a big mission: helping scientists see what’s happening at the tiniest scale — one molecule at a time.
Researchers at leading universities and pharma companies use the EI-FLEX to watch biological molecules move, change shape, and interact in real time. That means better science, faster drug discovery, and a clearer path to the next generation of breakthroughs in human health.
Our customers across the UK, EU, and US love us because we take high-end science and make it actually usable. We’re growing fast, and now we’re looking for an Operations Coordinator to help us keep things running smoothly as we scale.
What You’ll Be Doing
You’ll be the operational glue that holds our fast-moving team together. One day you’re booking travel for a conference, the next you’re chasing down a shipment or helping coordinate a product install. No two days are the same — and that’s exactly how you like it.
🧾 Supplier & Order Ops
- Help plan and prioritise customer orders
- Keep suppliers happy and procurement running smoothly
- Stay on top of stock levels and inventory
🗓️ Scheduling & Coordination
- Organise meetings for internal teams and customers
- Book rooms, AV, snacks — whatever’s needed to keep things humming
🏢 Office Vibes & Admin Superpowers
- Be the go-to person for all things office-related
- Keep supplies stocked, the space tidy, and the team smiling
- Greet visitors, answer phones, and wrangle incoming/outgoing mail
💸 Finance Support
- Help raise purchase orders and wrangle invoices
- Support the finance team with admin and process-y bits
✈️ Travel Agent
- Book flights and hotels for the team
- Keep travel itineraries tight and on track
As we grow, there’s plenty of room for you to grow too — whether that’s into ops leadership, project coordination, or something else entirely. We’re a startup: if you’re hungry, there’s always more to bite into.
What We’re Looking For
We’re not looking for a robot. We want someone who’s sharp, organised, curious, and fun to work with. You don’t need to tick every box — but you do need to bring great energy and a willingness to dive in.
Ideally, you’re:
- Super organised and able to juggle lots of things without breaking a sweat
- A great communicator — written, spoken, emoji-based, all of it
- Confident with Office 365 (especially Excel and Word)
- A team player who’s also comfortable flying solo
- Naturally curious, with a startup mindset and a bias for action
- Someone who notices the little things (and actually enjoys fixing them)
- Positive, reliable, and excited to grow with us
Bonus points if you have:
- Admin or office ops experience
- Project management or procurement experience
- A love of science or tech (even from the sidelines)
- Startup experience — or just thrive in scrappy environments
What You’ll Get
- 💸 £27k – £35k salary (based on experience)
- 📈 Share options (EMI scheme) — own a piece of what we’re building
- 🏖️ 34 days off a year (incl. UK bank holidays)
- 🧠 Real learning, real growth, real impact
- 💼 Pension scheme
- 🎉 A fast-moving, friendly startup culture where your work matters
If you’ve been waiting for a chance to get into a mission-driven environment and grow with a team that’s building something big — this is it.
Let’s talk.